Office Administrator/Book-keeper vacancy - application closing date 17 August 2018 

Please send all applications along with a CV to:


Position:              Full-time

Hours:                   37 hours a week

Salary:                   To be agreed


We are a forward thinking firm of  Business and Tax Advisers,  looking to recruit an Office Administrator to join our successful and growing team.


As our Office Administrator, you will be responsible for managing all of the back office functions, following the ethical requirements of Chartered Accountants.


The successful candidate will be proactive, and expected to contribute ideas and suggestions for improvements within the business. 


Role and Responsibilities

  1. Undertaking bookkeeping duties including maintaining the Sales and Purchase ledgers, and bank reconciliations.

  2. Preparing accounts to trial balance including preparation of VAT returns;

  3. Managing and maintaining credit control procedures;

  4. Using a range of software including email, spreadsheets and databases to ensure the efficient running of the office.

  5. Typing as required.

  6. Working with the directors to implement systems to ensure the office runs efficiently.

  7. Reception duties including answering incoming calls and scheduling appointments.

  8. Answering general emails and postal correspondence with customers and suppliers.

  9. Maintaining relationships with suppliers including negotiation of contracts.

  10. Maintaining the condition of the office and helping to arrange necessary maintenance and repairs.

  11. Filing and scanning documents both manually and on computer software including internal record systems.

  12. Ad hoc administration tasks, including duties such as telephone support and reception cover.


Preferred Skills

  1. Previous office management / book-keeping experience working with an Accountancy Practice or related role would be advantageous.

  2. Ideally  SAGE Line 50 / Xero accounts software experience.

  3. Excellent problem solving skills.

  4. Numeracy skills - to the extent of being able to spot mistakes and show attention to detail.

  5. Excellent time management and organisational skills, to enable yourself to complete tasks fully and on time.

  6. Good verbal communication, listening skills and confidence using the telephone.

  7. Motivated, reliable and responsible, able to work on own initiative as necessary.

  8. Strong interpersonal skills, with a real empathy for people and a desire to help them.

  9. Able to work effectively within a team and develop positive relationships with colleagues, service users and other professionals.

  10. Willing to undertake training and development appropriate for the role.


Personal Qualities

  1. Commitment to valuing equality and diversity and understanding of how this applies to own area of work.

  2. An ability to deal with all levels of people in a warm and friendly manner.

  3. A willingness to share thoughts and ideas as to where improvements and efficiencies may be possible.

  4. A general positive and “can do” attitude to work and to helping others.

  5. Tidy appearance, approachable and friendly.